When considering your data security plan, it's critical to add a mobile device policy. Any device with online capabilities poses a potential security risk to your network. A mobile device policy that is easy for employees to understand and implement will achieve the highest level of buy-in and success.
Policies vary based on the type of strategy your business deploys. Whether employees use their personally-owned device or are provided one by your company can help determine at least part of your document management strategy. Here are some best practices suggested by experts:
1. Incident response: Smartphones are stolen at a rate of over 1 million each year, according to the FCC. For companies with more than a few employees, the likelihood that a phone will fall into the hands of a thief is relatively high. Restaurants, bars, and the workplace rank as the top three places where a smartphone is likely to go missing. With statistics like that, it's imperative to have a strategy in place that includes remote locking capabilities, wiping or an auto-kill switch to protect your data.
2. Passcodes and authentications: Some smartphones now include two-step authentication, including passcodes and biometrics like thumbprint scanning. Authentication is one of the most effective means for keeping unauthorized users from gaining access and should be a central part of any mobile data security policy.
3. Apps: It's in your best interest as an employer to stay on top of the latest apps and blacklist those most likely to cause problems.
4. Consequences: Any effective mobile device policy must include signed agreements that outline consequences when employees fail to comply.
At BASE Technologies, we offer a suite of office solutions to help your organization succeed. Our experts can assist you with professional office services like data security, workflow optimization, cloud services and more. Contact us to learn more about customized office services from BASE Technologies today!