MFP Shopping 101: All the Basics You Need to Know

all you need to know

Office equipment might not always be the most exciting item to purchase, but getting it right is imperative. When it comes to selecting the right printing system, like a multifunction printer, businesses should do their homework before committing. As with any “big ticket item” you want to make sure you get the right match for your needs. I mean, you would not buy a car without conducting research first, right?

One Device to Rule Them All

Multifunction printers are all-in-one devices that enable you to complete a range of tasks from one device. These highly useful devices can print, scan, copy, fax, email and also offer network features, meaning that you only need one mean machine to get the job done. So, when it comes to this essential investment, you want to find the right match.

Features, Functions, and Finances

So, if you are planning to acquire a multifunction printer or copier, here are some key points to consider.

  • Functions. Since you are seeking a machine that can perform multiple tasks, you want to assess which functions you need it to perform well. Do you need all five of the most common capabilities (print, copy, fax, scan, e-mail) or could you execute just as well without network capabilities like fax and email? Some MFPs offer limited functions, which impacts overall performance as well as the price, so pinpoint all of your device needs before shopping.

  • Features. Beyond functions, multifunction printers also have various programs and features designed for optimization. Some features can help increase security, while others can improve document workflows. Plus, if your office equipment has mobile print capabilities, employees can access the MFP from their handheld devices, such as smartphones and tablets.

  • Cost. Cost is typically the first thing companies think of when they consider buying an MFP. And, since it is a substantial financial investment, you must be aware of your budget. The good news is that there is a wide range of multifunction printers for different budgets, and overall, they are probably more affordable than you think. Remember above where we talked about functions, now the time to weigh your needs against your finances. Regardless of your office equipment line item, we can help you find an MFP that fits your business needs.