The policies and procedures that your HR department use are an important part of running the business. The best way to improve them is often to have a better way to manage all of the documents that are so often used by the department.
One of the main functions of the HR department is to create documents that everyone in the office must follow and refer to those documents whenever there is a question of their guidelines being followed. There are also countless documents created about the individual employees, including any complaints that have made or ones filed against them. Often, it is simply about a small reminder of certain guidelines, but even that should be recorded and that document safely stored. The best way to keep all of those documents organized and accessible when they are needed is to use digital document solutions.
Has an employee ever not believed something that HR told them? This is a common occurrence, and it's one of the reasons that HR departments keep such careful records. By digitizing the hard copies of all of HR's records, the HR personnel have every document in the department close at hand and accessible with just a few clicks. Employees never have to take an HR employee's word for anything because the files are right there and easy to find and open. There is no longer any wait while HR looks trough their folders to try to find the right document.
Virtually everything that happens between HR and other employees is sensitive, if not secret, information. The employees deserve their privacy, and it's up to HR to give it to them. With digital document solutions, it's far easier to keep those files private while still keeping them accessible. With digital files, the HR employees can set passwords so that not just anyone in the office has access to HR's files. They will be visible only to those employees who have a need to access HR documents.
If your office is ready for a better document solutions system, contact us to get started. We can show you just how valuable digital document solutions can be for your company.